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$ev_name is a federal tax form that is filled by each employee. The form tells the employer how much tax to withhold from the employee’s paycheck. Form W-4 has two types. If there are state/city taxes, then the state version of Form W-4 will be required. This document consists of populated data. Generate the PDF via the participant’s online panel to show individualized information.

Return www.fusia.net/w4

How to submit?
$ev_name

$ev_name allows the host to withhold the correct amount of federal income tax from the pay. If an exchange visitor is paid a salary or wage, they would have to complete Form W-4 at the program start.

At the beginning of the program

Complete the following steps at the program start. Upon receipt of the actual SSN, upload a copy of the filled form or click the lock icon above upload button #$ev_id to acknowledge completion of the process.

Step 1 Download Form W-4 (participant)
Step 2 Present the filled form to the host (participant)
Step 3 Withhold taxes from the paystub as per Form W-4 (host)

Upon receipt of the SSN number

Participants who have yet received their SSN may enter “Applied For” (paper) or “0” or the “control number” from the appointment confirmation letter as per instructions from SSA. If the payroll website requires a real number to be entered, use the paper forms for the time being. After receiving the SSC, if the quarterly wage report has been filed, correct the records using Form W-2C.

Step 4 Submit the SSN to the host upon receipt of the SSC (participant)
Step 5 Update Form W-4 with the actual SSN (host)
Step 6 Upload a filled form or click the lock icon above upload button #$ev_id (participant)

www.fusia.net/w4

I wanna ask...
$ev_name

QUESTIONS BY PARTICIPANTS

What if the Form W-4 is not filled correctly or is not submitted?
If you do not submit a Form W-4, the host will be required to withhold taxes at the highest rate (as if you are a single filer with no adjustments). If you fill out the W-4 form incorrectly, you may overpay in taxes (which won’t be returned until you file your tax return next April) or be hit with penalties for underpaying taxes.

Which states allow cities and counties to charge local income taxes?
Alabama, California, Arkansas, Colorado, Indiana, Delaware, Kentucky, Iowa, Michigan, Maryland, Missouri, New York, New Jersey, Oregon, Ohio, and Pennsylvania. Note: Not all cities and counties within these states charge local income taxes.

Why don’t the total wages on my Form W-2 match my salary?
Generally, wages are reported when they are paid. That means, if the December payroll check is issued after December 31, the amount is considered earnings of the following year.

My address isn’t correct on my Form W-2. Do I need to correct it?
No, address changes do not require a corrected Form W-2. However, be sure that your host has your latest address if the form is sent to you by mail.

How long should I keep my tax records?
Three years, including the tax return and Copy C of Form W-2.

QUESTIONS BY HOSTS

Should we pay the exchange interns/trainees after they receive their SSN?
No, as an SSN is not required to start working as it does not give you US employment authorization.

Do we withhold FICA taxes for interns/trainees?
Generally, exchange interns/trainees are not subject to FICA taxes unless they pass the Substantial Presence Test and are counted as a “resident alien” for tax purposes. Exchange visitors from countries with a Totalization Agreement with the US (e.g., Canada, UK, South Korea, etc.) are still required to pay FICA taxes unless specified otherwise in their country’s agreement.

How to complete Form W-4 and Form I-9 without a SSN?
Before receiving the SSN, they should enter “Applied For” (paper) or “0” or the number from the confirmation letter for Form W-4 and Form I-9 as per the SSA directives.

www.fusia.net/w4