Resources > Application Packet (host) > Document checklist
www.fusia.net/einproofThe following lists the documents required for each host application. If applicable, submit in a single PDF file through the applicant’s online account. “EV” stands for “exchange visitors.”
Pursuant to 22 CFR Part 62.22(g)(3), sponsors must adequately screen incoming hosts at which J-1 participants will be placed. To comply, please submit qualified third-party evidence to confirm business registration information of the incoming host.
☐ Legal name and EIN (required)
Submit a verification letter from the IRS to confirm the incoming host’s legal name and EIN.
• Form CP 575 - A letter generated from the IRS that states the business’s EIN, or
• Form 147C - If the original letter is not available, submit a replacement that can be obtained from IRS, or
• Form W-9 - filled, signed, and displaying the host’s legal name and EIN, or
• Alternative proof __________________________________
☐ Number of fulltime employees onsite at location (required)
Submit a tax document to prove the “number of fulltime employees onsite at location” as shown on Form DS-7002. 1099 workers do not count as employees.
• Form 941, Form W-2, or Form W-3 - filled, signed, and displaying the host’s number of employees, or
• A screenshot that shows the required information from an official US government online system (e.g., SAM.gov), or
• A screenshot that shows the required information from a reputable credit report/monitor (e.g., dnb.com), or
• Alternative proof __________________________________
• And, if the host has multiple sites and the given proof shows the combined total of employees, have the MPS initital here ____________ to confirm that ____________ is the number of fulltime employees at the primary site of activity.
☐ Annual revenue (required)
Submit proof to verify the host’s “annual revenue” as shown on Form DS-7002.
• Form 1099 - filled, signed, and displaying the host’s most recent annual revenue, or
• A screenshot that shows the required information from an official US government online system (e.g., SAM.gov), or
• A screenshot that shows the required information from a reputable credit report/monitor (e.g., dnb.com), or
• Audit report, profit/loss statement, or signed letter provided by a CPA, or
• Alternative proof __________________________________
☐ General business information (required)
Third-party verification as per CFR 22 Part 62.22(g)(3)(ii).
• A screenshot that shows the basic registration information from the Secretary of State website (example from NYS) or a reputable credit report/monitor (e.g., dnb.com)
• Screenshots from the host’s website, brochure, etc. that show the phone number, address, professional activities, etc.
☐ Assumed name (if applicable)
If the host is doing business under an assumed name.
• Assumed name certificate, or
• Alternative proof __________________________________
This checklist is not required to be filled out unless annotations (indicating any alternative proof, initials, and/or dates) are required. If this PDF is annotated, attach it to your uploaded proof and combine all pages into one PDF before uploading. All third-party attestations must be printed on letterhead and include the signer’s name, signature date, company name, title, and contact information. If alternative proof is used or letterhead isn’t available, consult with FUSIA beforehand.
Submit a verification letter from the IRS to confirm the incoming host’s legal name and EIN.
• Form CP 575 - A letter generated from the IRS that states the business’s EIN, or
• Form 147C - If the original letter is not available, submit a replacement that can be obtained from IRS, or
• Form W-9 - filled, signed, and displaying the host’s legal name and EIN, or
• Alternative proof __________________________________
☐ Number of fulltime employees onsite at location (required)
Submit a tax document to prove the “number of fulltime employees onsite at location” as shown on Form DS-7002. 1099 workers do not count as employees.
• Form 941, Form W-2, or Form W-3 - filled, signed, and displaying the host’s number of employees, or
• A screenshot that shows the required information from an official US government online system (e.g., SAM.gov), or
• A screenshot that shows the required information from a reputable credit report/monitor (e.g., dnb.com), or
• Alternative proof __________________________________
• And, if the host has multiple sites and the given proof shows the combined total of employees, have the MPS initital here ____________ to confirm that ____________ is the number of fulltime employees at the primary site of activity.
☐ Annual revenue (required)
Submit proof to verify the host’s “annual revenue” as shown on Form DS-7002.
• Form 1099 - filled, signed, and displaying the host’s most recent annual revenue, or
• A screenshot that shows the required information from an official US government online system (e.g., SAM.gov), or
• A screenshot that shows the required information from a reputable credit report/monitor (e.g., dnb.com), or
• Audit report, profit/loss statement, or signed letter provided by a CPA, or
• Alternative proof __________________________________
☐ General business information (required)
Third-party verification as per CFR 22 Part 62.22(g)(3)(ii).
• A screenshot that shows the basic registration information from the Secretary of State website (example from NYS) or a reputable credit report/monitor (e.g., dnb.com)
• Screenshots from the host’s website, brochure, etc. that show the phone number, address, professional activities, etc.
☐ Assumed name (if applicable)
If the host is doing business under an assumed name.
• Assumed name certificate, or
• Alternative proof __________________________________
This checklist is not required to be filled out unless annotations (indicating any alternative proof, initials, and/or dates) are required. If this PDF is annotated, attach it to your uploaded proof and combine all pages into one PDF before uploading. All third-party attestations must be printed on letterhead and include the signer’s name, signature date, company name, title, and contact information. If alternative proof is used or letterhead isn’t available, consult with FUSIA beforehand.