Resources >

Application Part 2/2 (Program Administration)

This document sets forth administrative responsibilities jointly undertaken by EV and Host, including compliance, communication, and coordination expectations required for successful program administration. It supplements the DS-7002 and serves as part of FUSIA’s oversight and recordkeeping obligations.

Return www.fusia.net/internapp

Part 1 Confirmation & Signature

By signing below, the undersigned, representing (, Host, user, or you) and (, EV, intern, user, or you) hereby:

1. Participation and Hosting Affirm hosting of, and participation in J-1 Internship under the Exchange Visitor Program (Program, EVP, or BridgeUSA), sponsored by FUSIA Communications, Inc. (FUSIA, Designated Sponsor, EVP Sponsor, or we), a DOS-designated sponsor.

2. Application Acknowledge that this application consists of two parts: Part 1 – Host Eligibility () and EV Eligibility (), and Part 2 – Program Administration (). Together, these documents supplement EV’s Form DS-7002 (Training/Internship Placement Plan, ) and form part of the official program record supporting FUSIA’s responsibilities as a DOS-designated sponsor, including oversight, compliance, and the ongoing monitoring under 22 CFR § 62.10.

3. Continuity Confirm that supervisor authorization as outlined in , along with all acknowledgments and definitions related to data privacy, access, accuracy, and validity in both and , remain in effect unless formally amended.

4. Compliance Affirm having read, understood, and agreed to all provisions of this document; clarified any uncertainties with FUSIA prior to signing; agree to comply with the terms and accept the consequences of non-compliance; acknowledge that FUSIA reserves the right to amend the terms of this document at any time, with or without prior or separate notice, and agree to cooperate with the required amendment process within the timeframe specified by FUSIA, including signing updated documents upon request; acknowledge that all provisions are binding unless explicitly marked as non-binding using terms such as “advise” or “recommend”; acknowledge that this document may contain errors, omissions, or mistakes, and waive any claim against FUSIA for any such issues made in good faith.

5. Choice of Law Acknowledge that this document, along with any related or associated materials, shall be governed by the laws of the State of New York, US. Any disputes arising from or related to participation in the Program shall be resolved exclusively in the courts of Queens County, New York.

___________________________________________________________________________________________________________________________
EV Applicant: ()
Passport # | Date: 07-05-2025 EST EST

___________________________________________________________________________________________________________________________
Supervisor(s): | Host: ()
EIN | Date: 07-05-2025 EST EST

www.fusia.net/internapp

Part 2 Exchange Visitor Program

This section outlines key details of the Exchange Visitor Program (EVP). Both Host and EV are expected to review and understand the information provided.

Key Information

EVP is a DOS program regulated under 22 CFR Part 62. It allows qualified foreign nationals to come to the US on a J-1 visa for cultural and educational exchange. the Program is carried out by designated sponsors — FUSIA is one such sponsor.

1 Program Purpose: EVP supports US foreign policy through structured training and cultural exchange
2 Legal Framework: Governed by 22 CFR Part 62; all participation is subject to DOS rules and sponsor enforcement
3 Sponsorship: EVs must be admitted by a designated sponsor (e.g., FUSIA) before applying for a J-1 visa
4 Category Scope: EVP includes 15 categories (e.g., Intern, Trainee, Research Scholar); this program covers Interns
5 Eligibility: EV must be enrolled or recently graduated, and meet all sponsor and regulatory requirements
6 Limitations: Not a path to PR. Not a replacement for US workers. Two Year Rule may apply

J-1 Internship

J-1 internship is designed to bridge the gap between formal education and practical work experience, enabling participants to engage in “work-based learning” within a “substantial academic framework” in their chosen career field, while developing practical skills that will enhance their future careers. Under 22 CFR § 62.22, the intern category allows eligible students or recent graduates to gain full-time, structured training in the US for 3 to 12 months.

1 Objective: Practical training aligned with EV’s academic background and career goals
2 Scope: 32+ hours/week, structured, supervised, and onsite
3 Cultural Exchange: Participation in cross-cultural activities beyond the workplace is required
4 Eligibility: Enrolled in or recently graduated from a postsecondary institution outside the US
5 Application: Secure Offer → Sponsor Admission & Screening → DS-2019 and DS-7002 → US Visa Application → US Entry
6 Restrictions: No unskilled labor, patient care, clinical roles, or ordinary employment. Must not displace US workers

Principal Parties

EVP involves three core entities with distinct roles, outlined below:
1 DOS: DOS oversees EVP programs and enforces regulatory compliance
2 Sponsor: DOS-designated US entity that screens, approves, and monitors EVP activities (e.g., FUSIA)
3 Host: US-based organization that delivers the training with the sponsor.sponsor oversight

Additional roles involved in EVP operations:
1 RO/ARO: Sponsor-appointed officials authorized to manage SEVIS records and enforce compliance
2 MPS/PPS: Host-appointed staff involved in day-to-day training or supervision
3 EV: Exchange Visitor approved by the sponsor to join EVP program under EVP rules

Additional Information

1 EVP programs are sponsored by designated sponsors, not hosts; participation requires sponsor approval
2 Admission to EVP does not guarantee visa issuance; US admissibility is determined by CBP
3 SEVIS is a federal database for F/M/J visa categories; only RO/AROs may access and update records

www.fusia.net/internapp

Part 3 General Compliance

The provisions from 22 CFR Part 62.22 are applicable to both Host and EV.

Program and Learning Objectives

1 Structured, guided work-based learning aligned with the Program, application, and DS-7002 objectives – 62.22(h)(1)
2 Expose EV to US techniques, methodologies, technologies, and culture via real-world experience in their field – 62.22(e)(3)
3 Build on EV’s existing knowledge and skills, ensuring progression without duplicating prior work or training – 62.22(e)(3)
4 Clearly define activities that balance EV’s learning opportunities with their contributions to the Host – 62.22(f)(1)(iii)
5 Exist solely to fulfill EV’s program objectives, not to meet labor needs or displace US workers – 62.22(f)(2)(v)
6 Not a substitute for ordinary employment or a means to displace American workers – 62.22(b)(1)(ii)
7 No unskilled, casual, or repetitive labor permitted – 62.22(i)(2)
8 Impart skills through structured activities such as department rotations, on-the-job training, or similar formats – 62.22(f)(2)(iii)
9 Tailored to the skills and experience level of interns seeking entry-level training and development, with activities customized to their individual competencies – 62.22(h)(1)
10 Must provide bona fide training (for trainees) or work-based learning supported by a substantial academic framework (for interns), documented in DS-7002 – 62.22(b)(1)(ii)

Employment and Compliance

1 Full-time commitment required (minimum 32 hours per week) – 62.22(f)(1)(iv)
2 Comply with all applicable DOL regulations & local employment laws, e.g., FLSA guidelines
3 Unpaid or stipend positions must comply with FLSA internship standards and any applicable state or local labor laws
4 Clerical or administrative duties must not exceed 20 percent – 22 CFR 62.22(j)(4)
5 EVs must not be placed in positions involving patient care or contact, child or elder care, or clinical duties – 62.22(j)(1)
6 Positions must not involve staffing or employment agencies in any capacity – 62.22(j)(3)
7 Role must fall within FUSIA’s occupational categories and align with EV’s academic background and program objectives
8 Positions must not be advertised or listed on career sites as regular employee roles – 62.22(b)(1)(ii)
9 Salaried positions must be processed via W-4; independent contractor classifications (e.g., 1099) are not for J-1 visa holders
10 Participation must not be used to seek, transition into, or support applications for H-1B, F-1/OPT/CPT, or any US permanent residency pathway – 62.22(b)(1)(ii)

Safety and Integrity

1 No positions, occupations, or businesses may compromise EV’s safety or bring EVP/DOS into disrepute – 62.22(j)(2)
2 Agricultural programs must meet all FLSA and MSPA requirements – 62.22(f)(2)(vi)
3 Hospitality and Tourism programs over six months require at least three departmental or functional rotations – 62.22(j)(5)
4 All sites must be screened and vetted to ensure program suitability and protect EV safety, including obtaining EIN and third-party verification of Host – 62.22(f)(2)

FUSIA sponsors exchange internships in all occupational categories permitted under 22 CFR § 62.22(c)(2): (i) Agriculture, Forestry, and Fishing; (ii) Arts and Culture; (iii) Construction and Building Trades; (iv) Education, Social Sciences, Library Science, Counseling, and Social Services; (v) Health Related Occupations; (vi) Hospitality and Tourism; (vii) Information Media and Communications; (viii) Management, Business, Commerce, and Finance; (ix) Public Administration and Law; and (x) The Sciences, Engineering, Architecture, Mathematics, and Industrial Occupations.

www.fusia.net/internapp

Part 4 Visa Application

The following outlines key information related to visa application.

1 Process Once approved for EVP participation, EV will receive DS-2019, DS-7002, and I-901 receipt by email. Upon receiving these materials, EV should verify the accuracy of all documents and report any discrepancies within 24 hours. In case of discrepancies, EV should promptly address them. Once confirmed accurate, EV should sign DS-2019 and upload the signed version to the panel within 72 hours. Following this, EV will begin the visa application process with their respective consular post — this includes completing DS-160, creating a visa appointment account, paying the MRV fee, and scheduling and attending the interview. After the interview, EV should report the result to FUSIA through their online panel within 24 hours. If successful, EV should upload both the stamped DS-2019 and visa page within 7 days.

2 Support EV leads their own visa application process, with necessary support from FUSIA, including reference sheets with pre-filled responses and tips, second-eye review of the completed DS-160, and an interview prep session. Second-eye reviews or prep sessions are available upon request and require at least 72 hours’ notice in advance. The use of these materials or services does not transfer responsibility for application accuracy or interview results to FUSIA. EV remains fully responsible for their interview outcome.

3 Risk Acknowledgment DS-2019 confirms EV’s eligibility for EVP participation. Visa issuance is determined by the respective consular post, and visa approval is not guaranteed. Delays, denials, or other unpredictable outcomes may arise due to factors outside FUSIA’s control — this includes evolving consular policies or security reviews. A J-1 denial may also result in the cancellation of previously issued US visas or impact the visa eligibility of immediate family members. By proceeding, EV acknowledges these risks, agrees to accept sole responsibility, and agrees not to hold FUSIA liable for any visa or entry decisions.

4 Entry & Exit Window EV must enter the US no earlier than 30 days before the Program Begin Date and depart no later than 30 days after the Program End Date, unless pre-approved by FUSIA. Any time before or after the Program Period is strictly for travel purposes only — EV may not engage in work or internships during these periods. If feasible, EV is encouraged to arrive early to settle in.

5 Late Arrival Arriving late may require a program amendment and SEVIS form reissue at EV’s expense, and could result in complications during inspection by CBP. To minimize such risks, EV should consult interview wait times and account for potential administrative processing delays when selecting their Program Period during the application process.

6 Timelines Unless otherwise approved in writing, EV should apply for and obtain their FUSIA-sponsored J-1 visa within six months of DS-2019 issuance and have the visa issued no later than 7 days before the Program Begin Date. Failure to meet this requirement will be treated as a visa failure case and may result in withdrawal of sponsor support and cancellation of the Program. Refund eligibility will follow the terms outlined in .

7 Location EV is advised to attend the visa interview at the consular post with jurisdiction over their passport country, unless currently studying abroad on a valid student visa. The final determination rests with consular post and is at their discretion.

8 Consecutive Programs EV cannot hold two active J-1 visas at the same time. If attending one J-1 program after another, EV must first complete the first program, then apply for a new visa at consular post outside the US for the second program. However, if both programs are not the same visa type (e.g., F and J), EV can apply for both visas in advance. However, if the two programs are of different visa types (e.g., F and J), EV can apply for both visas in advance — after completing the first program, EV exits the US and then re-enters with the visa for the second program.

9 Passport Validity If EV’s passport expires within six months after the Program Period and the 6-Month Rule applies, EV is strongly advised to renew their passport before completing DS-160.

www.fusia.net/internapp

Part 5 Pre-Departure & Post-Arrival

This section provides relevant information and tasks for EV to review and complete regarding pre-departure and post-arrival.

1 Pre-Departure Clearance EV must complete all required pre-departure tasks no later than 72 hours before traveling to the US unless otherwise instructed. Mandatory steps include uploading DS-2019, DS-7002, and flight itinerary, attending the pre-departure orientation, and finishing any other assigned actions. While not required, EV is strongly encouraged to take additional precautions such as scheduling housing visits, photographing equipment serial numbers (for potential insurance claims), notifying banks and credit card providers of international travel, and purchasing supplemental travel insurance.

2 Flight Tickets EV is required to submit their inbound and outbound US flight itineraries and tickets as part of pre-departure clearance. If the return ticket is not yet secured, it must be submitted no later than 72 hours before the Program End Date.

3 Housing EV should avoid paying for housing in advance unless the stay is short-term or the rental has been thoroughly vetted. Upon arrival, EV is expected to secure temporary lodging, schedule in-person viewings for long-term options, and sign a lease only after personally inspecting the property.

4 US Mobile EV should consider subscribing to a US mobile plan with a US number before departure to the US. This will ensure immediate connectivity upon arrival and access to emergency services even in situations where internet access is limited.

5 Orientations In line with 22 CFR § 62.10(c), FUSIA-sponsored EVs are required to attend two orientations: one before arrival and one after arrival. The pre-arrival orientation takes place via Zoom (camera on) on the last Saturday of each month at 9 PM. Attendance is mandatory unless prior arrangements have been made with FUSIA. The post-arrival orientation (or check-in call) should be completed by EV and Host within the first or second week (unless FUSIA provides alternative instructions) to ensure EV has settled in and the onboarding process is progressing smoothly.

6 US Entry US entry occurs when EV arrives at a US port of entry and undergoes inspection by CBP. EV is required to present their DS-2019 and a valid passport with a J-1 visa, answer basic questions from the officer, and, once cleared, retrieve luggage and proceed through customs unless otherwise instructed. EV may be referred to secondary inspection, where additional questions are posed, and documents are reviewed more thoroughly as part of the inspection process.

7 US Visa ≠ Guaranteed Entry A US visa permits EV only to travel to the US; CBP has full authority to deny or delay admission. This may occur if EV arrives too early or late, provides unclear answers, lacks required documents, or has prior visa or entry issues. To avoid complications, EV must be well-prepared, enter within the permitted window, and have all required documents available for inspection.

8 SEVIS Validation SEVIS validation is a time-sensitive process to confirm EV’s arrival in the US and ensure their record is active in the SEVIS system. To initiate, EV submits their most recent I-94, US housing address, US phone number, and supporting documentation via their online panel. After validation, EV’s SEVIS status will update from INITIAL to ACTIVE, and EV will receive both a SEVIS auto-email and a confirmation email from FUSIA. EV must submit required materials and complete SEVIS validation within 72 hours of arrival. Failure to validate on time may result in SEVIS termination, requiring immediate departure or, if permitted, reinstatement with no guarantee of approval.

This document outlines provisions, guidance, and rules. For detailed information on specific topics, please refer to the reference sheets downloaded via EV’s portal with FUSIA.

www.fusia.net/internapp

Part 6 Onboarding

Host facilitates essential onboarding tasks upon EV’s arrival and ensures smooth transitions.

1 Advance Communication and Preparation Onboarding often includes administrative tasks and terminology that may be unfamiliar to EV, such as dress code, reporting time, or internal check-in procedures. To ensure a smooth transition, Host is encouraged to communicate expectations early, particularly if tasks such as drug screening and form signing are required, so EV can make necessary travel arrangements ahead of time. In addition, I-9 and W-4 are the most commonly required onboarding forms. If tax treaty benefits apply, 8233 is also required and must be approved before the first paycheck. US tax matters can be complicated — EV should review relevant tax documents and prefill these forms before arrival.

2 Onboarding Session Host is responsible for conducting an onboarding session with EV to ensure expectations, procedures, and required documents are clearly outlined. Topics may include workplace policies, reporting structure, key deadlines, timekeeping or payroll systems, and role-specific protocols. After the initial session, regular follow-up meetings are recommended to keep expectations on track, monitor progress, and answer any questions as the Program moves forward.

3 Employment Eligibility (I‑9) On the first day of work, EV should present their passport and I‑94, along with a prefilled I-9, to Host. I-9 is not a tax form, but a federal form issued by USCIS to verify legal authorization to work in the US. Host must sign on Day 1, and EV must sign no later than Day 3.

4 Tax Withholding (W‑4) W-4 is used to determine the amount of federal income tax to withhold from EV’s pay — typically completed by EV on their first day of employment, before the first paycheck. Unless EV is in a state like Texas, where no state income tax applies, there are typically two versions: federal and state. EV is typically considered NRAs, which generally means they are exempt from FICA and FUTA withholding. If SSC is outstanding, Host should not delay payroll but may withhold taxes at the highest rate until the SSN is submitted.

5 Social Security Number (SSN) SSN is a unique 9-digit identifier issued by the US government for tax filing and identification purposes. If EV earns income in the US, they need to apply for an SSN as soon as their employment begins. To apply, EV should schedule an appointment online and visit the office in person with their passport, visa, DS-2019, I-94, and any other required documents. Important highlights:

- Given long wait times for interviews, EV should book their appointment before leaving for the US.
- SSC is sent to EV’s US address; EV should ensure the address is reliable for receiving mail.
- The appointment should occur 10+ days after EV’s arrival and 2+ days after SEVIS validation has been completed.
- As per SSA, EV can enter “Applied For” in the SSN field on I-9 and W-4 until SSC is received.

6 Bank Accounts EV should open a US bank account upon arrival to receive wages or stipends. To open an account, EV will typically need a valid passport, DS-2019, I‑94, and proof of US address. Most banks don’t require an SSN to open an account, unless EV is applying for a credit card. Some banks may also require EV to complete the W8-BEN when opening an account.

7 Driver License If EV plans to drive during the Program Period, they may apply for a US driver’s license. Alternatively, EV may apply for a state ID for identification purposes so they don’t have to carry their passport daily. Requirements vary by state, so check with the relevant DMV for more details.

8 Admin Uploads To confirm that onboarding is complete, EV must upload the W-4, I-9, and SSC within 30 days of the Program Begin Date. These documents are for recordkeeping and won’t be reviewed, so partially filled or unsigned forms are acceptable. SSC is a sensitive document — block the number before upload.

www.fusia.net/internapp

Part 7 Portal Administration

This section provides step-by-step guidance on using FUSIA’s J-1 portal for account access, form submission, updates, and communication.

1 Online Portal FUSIA uses its proprietary J-1 online portal (www.fusia.net/login) to process applications and meet sponsor oversight requirements under 22 CFR § 62.10 and § 62.22, managing applicant and participant information and supporting documentation. Accounts are registered under EV’s email and are accessible by their respective Host — if Host has multiple FUSIA-sponsored EVs, they can access Panel 02 using the login credentials associated with any of their EVs. To log in, visit www.fusia.net/login or find the login link in the latest system email.

2 Structure FUSIA’s J-1 online portal has different panels: 01 Intern Profile → 02 Host Profile → 03 Visa & Program → 04 Evaluation. Each panel has submission modals — complete one and move to the next. A green checkmark will appear once a modal is completed.

3 Sponsor Review Each modal gathers the required information and supporting documents, which FUSIA reviews. If the submission is declined, EV/Host should update the relevant fields as indicated in the email comments and resubmit the updated information and supporting document(s) for further review. This process continues until the submission is accepted. Despite FUSIA’s review, EV/Host remains fully responsible for ensuring the accuracy, completeness, and validity of the information provided.

4 Application EV creates an account at www.fusia.net/apply and selects “Self-Placed” if already matched with a US Host and has a confirmed internship, or “FUSIA-Placed” if placement services are required. After registration, click the login link in the confirmation email to begin Panel 01. At the same time, message ADMIN on WhatsApp during office hours () to complete a brief prescreening. Following this, EV will proceed with Columns 1–3 in Panel 01 and introduce their Host to FUSIA at info@fusia.net. FUSIA will then assist the Host with Panel 02. Unless instructed otherwise, complete the prescreening within 72 hours and submit the full application within 14 days. Extensions may be requested before the deadline. While not guaranteed, such requests will be reviewed in good faith, with no additional charge. Timely responses and task completion are essential for smooth processing.

5 Support For general administrative questions or upload follow-up, message ADMIN on WhatsApp during NYC office hours (Mon to Sat, 10 am to 5 pm, EST). For host-related or other non-administrative matters, contact the assigned program manager by email.

6 Amendment Unless otherwise discussed with and approved by FUSIA in advance, any change to previously submitted and accepted information or documentation on file must be reported to FUSIA, with approval secured and amendment procedures completed before taking effect. If the change is unforeseeable, FUSIA must be notified as soon as it becomes known. FUSIA will take appropriate action based on the circumstances and sponsor policy if the request is denied and no acceptable alternative is identified — typically program shortening in non-violation cases, or termination in cases involving misrepresentation, rule violations, or failure to meet eligibility conditions.

- For changes affecting DS-2019 or DS-7002, initiate via the Program Amendment modal and notify FUSIA for facilitation.
- For all other changes, users should update the respective modal(s) directly.
- Changes to DS-7002 or DS-2019 require a processing fee, payable before implementation.
- Click lock icon above relevant upload button(s) → Edit & submit → Upload file(s) to trigger review → Repeat until accepted

www.fusia.net/internapp

Part 8 Program Implementation

The following guidance and requirements apply throughout the Program Period. Host and EV are expected to cooperate and adhere accordingly.

1 Health & Financial Per 22 CFR § 62.14 and § 62.22(g), EV must maintain uninterrupted, qualified health insurance, demonstrate sufficient financial capacity to support themselves, and remain in good health and physically capable of completing the Program. Any changes to the approved insurance policy require advance approval, and renewal must be completed at least 7 days before expiration. EV must notify FUSIA immediately of any change that may impact their ability to remain compliant. Refer to for details.

2 Cultural Activities Per 22 CFR § 62.8(d)(1), EV is expected to engage in cultural activities that promote cross-cultural understanding — such as attending local events, volunteering, or sharing their own culture. Host is expected to encourage EV’s participation in such activities, in line with program and regulatory expectations. If an activity falls during office hours, EV and Host should coordinate in advance; Host has final discretion. Refer to for examples.

3 Evaluation Pursuant to 22 CFR § 62.22(l), sponsors are required to implement appropriate evaluation procedures to ensure effective oversight of exchange programs. Unless otherwise specified, EV and Host are required to complete two evaluations — midpoint and final — by the specified deadlines. Use the link in the reminder email to access the panel, complete the form, and sign via Adobe Sign. The final signature must be dated before the Program End Date to remain in compliance.

4 Proof of Status As per 8 U.S.C. § 1304(e), all non-US nationals aged 18 and over must carry proof of lawful status at all times. EV must keep their DS-2019 and I-94 (paper or mobile) on hand as proof of valid J-1 status. A copy of the passport ID and visa page is also recommended. While not required for inspection, EV is advised to carry a printed copy of their health insurance certificate in case of a medical emergency.

5 Mobile & Messaging Access EV needs a working phone with 4G+, SMS, and a US number unless FUSIA clears otherwise in writing. If the phone is lost, damaged, or inoperable, EV must repair or replace it within 72 hours. EV is also required to maintain WhatsApp (or another approved app) for daily communication.

6 Reachability EV and Host must remain reachable by FUSIA at all times through all listed communication methods — including email, phone(s), and WhatsApp or another approved app — and respond to inquiries as promptly as possible. If unreachable after 72 hours, FUSIA will file a formal missing report with DOS and SEVIS.

7 Oversight As per 22 CFR § 62.10(d), sponsors must conduct ongoing monitoring to ensure EV welfare, program quality, and accurate SEVIS reporting. This includes confirming active participation, verifying that duties and supervision align with the approved plan, and identifying any compliance risks. To meet this obligation, FUSIA may check in with Host and/or EV by phone, Zoom, or in person, and may request status updates or confirmations in writing.

8 Change to Submissions or Circumstances EV and Host must ensure that FUSIA has accurate, current, and complete information and documentation on file at all times. Any changes to previous submissions must be reported to FUSIA immediately — see “Amendment” in Part 6. In addition, any changes to EV or Host circumstances that may affect program compliance — including health, financial, or legal status — must also be reported without delay. If no acceptable alternative is identified, FUSIA will initiate program shortening in accordance with established procedures.

9 Overseas Travel Validation If EV wants to travel outside the US during the Program Period, they may apply for travel validation at least 7 days before the initial travel and at least 3 days before each subsequent travel by completing the application form on the EV online panel. No additional fee is charged for this process. Upon approval, RO will sign the travel section of DS-2019 — EV will then present it, with their passport, to CBP upon return to the US. If the Program is extended, overseas travel during the extension period is discouraged, as EV will require a new visa tied to the updated Program End Date — and reapplying from home carries no guarantee.

www.fusia.net/internapp

Part 9 Safety Protocol & Post-Program

10 Medical Mandate FUSIA may, at any time during the Program, require EV to undergo a medical evaluation or seek care from a healthcare provider, including transportation by rideshare or ambulance, if illness is suspected or deemed necessary. All costs are the responsibility of EV. If EV takes more than two consecutive days off from training due to illness, EV must report to FUSIA and, upon request, submit a medical note within 48 hours.

11 Health & Wellness Protocol Once settled, EV must identify a nearby hospital, primary care provider, and pharmacy — in-network, if applicable — near both their residence and host site. FUSIA may require EV to relocate at their own expense if their housing, commute, or environment is found to impact their well-being or disrupt Program participation.

12 Natural Disaster or Civil EmergencyIf a natural disaster, civil emergency, or public health crisis occurs, EV must follow local authority guidance and notify FUSIA if their safety, legal status, or Program participation is impacted. FUSIA may assist if feasible but does not guarantee emergency transport, relocation, or services. All risks and related costs are the sole responsibility of EV.

13 On-Site Emergencies (Host) If an emergency occurs during office hours, Host must respond based on the situation. For external threats — such as natural disasters, nearby violence, or public safety alerts — Host must act immediately to protect EV, including lockdown, evacuation, or shelter-in-place as needed. For internal risks — such as if EV appears seriously ill or physically unstable — Host must act without delay (such as calling 911 or arranging emergency care), not allow EV to leave alone if unfit, and notify FUSIA as soon as possible.

14 Personal Emergencies (EV) If EV faces an emergency outside office hours — such as a medical crisis, arrest, fire, or public safety threat — EV must take immediate steps to protect themselves, including calling 911 or going to the emergency room. Once safe, EV must notify the RO/ARO by phone as soon as possible.

15 Workplace Safety Host must do all they can to ensure a safe, supportive, and appropriate environment for training, prioritizing EV’s well-being at all times. EV should not be asked to lift more than 40 pounds, handle hazardous materials, or take on tasks that present unreasonable risk, unless agreed-upon, reasonable safety measures are in place. If EV is expected to stay late for an event or activity, Host must confirm that EV has a safe way to return home. Training hour adjustments are allowed but must be communicated in advance and agreed to by both parties. In all cases, Hosts must abide by all applicable federal, state, and local labor laws, including workplace safety regulations and occupational health codes.

16 Conduct Expectations EV is free to use their own time outside scheduled training. However, personal behavior must remain responsible and aligned with Program standards. In addition to illegal activity, reckless or inappropriate behavior — such as dangerous driving, frequent lateness, or actions showing poor judgment — may result in disciplinary action, including program shortening or termination, at FUSIA’s discretion.

17 Grace Period The grace period refers to the 30 days after the Program. During this time, EV may remain in the US for personal matters like travel or packing, but work or training is not allowed. No re-entry with FUSIA-sponsored J visa is permitted if EV leaves the US during this period — EV may enter with ESTA or another B2 visa. It’s not part of the official program dates and can’t be extended. EV must leave within these 30 days to avoid overstaying.

18 Tax Filing Towards the end of the Program, EV, if earning income in the US, should update their foreign mailing address with both Host and IRS. In the following year, this ensures proper delivery of tax documents, such as W-2 or 1042-S. Host should send W-2 (if salary) by January 15 or 1042-S (if stipend) by March 15 to EV, with EV’s updated address shown. EV should file 1040-NR based on these records, either independently or with the help of a qualified NRAs tax service like Sprintax. EV is advised to keep a US bank account through tax season to receive any refunds electronically and close it once all tax matters are settled. EV should not file too late, as first-time filers may be required to mail their return. 8843 is required for EVs, with it due by April 15 if no income, or by June 15 if income is due. EV is responsible for filing taxes and must ensure they file by the specified deadline. A separate reminder may or may not be provided.